How to prepare a child for their first school trip with an overnight stay?

Why is it worth preparing a child for an overnight school trip?

Building independence
The first school trip is an opportunity for a child to feel more independent by making simple decisions and taking care of their belongings. It’s a step toward greater self-reliance and confidence.

Meeting new people, places, and situations
The child has a chance to socialize with peers and learn how to cope in new situations. The trip fosters flexibility and openness to change, which improves adaptability.

Developing responsibility and organizational skills
During the trip, the child learns to be responsible for themselves and others, as well as how to organize their time and belongings, which helps develop task-management skills.

Planning preparations – what to do before the trip?

Good preparation is key to a stress-free trip—for both the child and parents. Start by discussing basic information: when and where the child is going, what the daily schedule will look like, and what needs to be packed. This helps the child feel more confident and know what to expect.

The next step is to agree on rules that will apply during the trip—regarding hygiene, behavior, punctuality, and taking care of personal belongings. Clear rules help the child feel safe and responsible.

It’s also worth involving the child in packing their backpack—not only does this teach independence, but it also helps them know what they have and where to find it. A well-prepared packing list (clothes, toiletries, medications, pocket money, documents, flashlight, camera) can prevent stress and forgetting something important.

Finally, don’t forget emotional support—talk to the child about their feelings regarding the trip. Give them space to ask questions, express worries, and share excitement. Understanding and openness help them start this new adventure calmly.

Emotional preparation of the child

The first overnight trip can stir strong emotions—from excitement to uncertainty and fear. That’s why it’s crucial to prepare the child emotionally for separation and new experiences.

Preparing for separation
Talk calmly with the child about the trip being only a temporary change, and that mom and dad will be waiting for their return. Reassure the child that it’s normal to miss each other, but that it will pass, and you’ll share experiences together afterward.

Coping with anxiety
Some children may be afraid of staying overnight away from home. Instead of dismissing these feelings, listen and find solutions together. Explain what an overnight trip looks like, who the supervisors will be, and what the child can do if they feel uncomfortable—e.g., approach a teacher.

Ensuring a sense of security
Packing small items that remind the child of home can provide comfort—like a favorite stuffed animal, family photo, small pillow, or bedtime book. Such items can help the child sleep more easily and feel “at home,” even away from home.

Role of trip supervisors – what to know

During a school trip, teachers and supervisors temporarily take on the role of parents, so it’s important for the child to trust them. Explain that if any problems arise—from feeling unwell to losing belongings—the child should contact the teacher or supervisor.

Supervisors are responsible not only for organizing the trip but especially for the children’s safety—they enforce rules, coordinate the daily schedule, resolve conflicts, and handle emergencies. The child should know they can always seek help, and the supervisors are there to support everyone.

Addressing special needs

If the child has health issues, allergies, or follows a special diet, inform the trip organizers well in advance. Provide the teacher with written details about chronic conditions, allergies, dietary restrictions, and specific instructions for emergencies.

For children taking medications, prepare clear dosage instructions and give them directly to the supervisor. Medications should be clearly labeled and packed. It’s also a good idea to leave a parent or doctor contact number for emergencies.

By addressing these issues beforehand, the child can participate safely and comfortably, and supervisors will be better prepared to respond if needed.

Practical preparation – how to pack

Packing for an overnight trip should be treated as a shared task. This teaches the child independence and helps them know what’s in their backpack and where to find it.

What should go in the luggage?

Weather-appropriate clothing (warm sweatshirt, rain jacket, hat, change of clothes)

Pajamas and underwear for each day

Comfortable shoes and slippers for walking around the facility

Hygiene items: toothbrush and toothpaste, soap, towel, tissues, comb

Documents (e.g., school ID), small pocket money (if allowed)

Optional: flashlight, small day backpack, water bottle

Keeping luggage organized
Pack items logically—clothes together, hygiene items in a separate toiletry bag, shoes in a separate bag. Labeled bags or pouches make it easier for the child to find things. Preparing a simple checklist the child can take along helps organize belongings both before and after the trip.

A well-organized backpack ensures comfort and reduces the risk of losing or forgetting items.

Caring for the child’s health on the trip

Health preparation is the foundation of a safe and successful trip. Even if the child is usually healthy, basic precautions are important.

What to pack?
Include necessary medications the child regularly takes (clearly labeled), and basic supplies such as:

Plasters and ointment for minor cuts

Pain or fever relief (if allowed by organizers)

Insect bite treatment

Hygiene and wet wipes

Small hand sanitizer

Hygiene rules and prevention
Remind the child about basic hygiene: washing hands before meals, after using the toilet, or playing outside. In a new environment, minor infections are common, so encourage the child to maintain personal cleanliness, use only their own items, and avoid sharing, e.g., a drink bottle.

Awareness and basic precautions help ensure the child returns healthy and happy.

Summary – ensuring a safe and enjoyable trip

To make a child’s first overnight school trip a positive experience, it’s important to prepare them both practically and emotionally. Key steps include informing the child about trip details, packing together, discussing rules, and ensuring a sense of security. Don’t forget to consider individual health needs and maintain contact with supervisors.

Most importantly, a positive attitude—supportive conversation, a smile, and showing trust—will help the child feel confident and excited to embark on their first school adventure.

See also:

• Where to go on a school trip in Poland? The best destinations and places
• How many students are assigned to one chaperone during a school trip? Frequently Asked Questions.
• Where to go for a one-day class trip? The best school trip ideas in Poland
• How to convince parents to let their children go on a school trip?